A company's grey fleet identifies the number of employees'personal vehicles been useful for their business journeys. Fleet management involves putting together steps, procedures and policies to handle and regulate the utilization of employees'vehicles for work related travels.
The majority of the Firms that set up this kind of fleet are those whose employees do not need to be on lots of business related trips. Grey fleet is viewed by most as a cost saving alternative to buying or renting cars just for their business related trips particularly if the mileage travelled by employees for business every month or year is very low. For several of those companies, this is the way to go however for some it isn't. There are many factors that should be thought about before deciding to select the grey fleet option instead of shopping for or leasing a few cars for business related trips. If the grey fleet is properly set up and managed it will surely cost the company a lot less than other options. gofleet com management tracking
Most individuals are of the opinion that managing a grey fleet only costs an organization the mileage expense claims made by drivers for every single journey they make and that employers are not accountable for the employees when they are employing their private cars for business. These are huge misconceptions as the company in most cases is not only accountable for the employees when they are employing their personal cars but in most cases have to put these employees'cars on their insurance and manage them like the company owns them.
A gray fleet manager or management software may be necessary with regards to the size of the fleet. If it is a small-sized fleet, a fleet manager who will result in managing everything related to the fleet might be sufficient as in most cases good utilization of Microsoft excel will do for managing all grey fleet related data. Where in actuality the fleet is really a large one, a fleet management software will soon be required to handle every one of data related to employees'vehicles. There are some major factors that ought to be consider when deciding whether your company should set up this kind of fleet.
Initial thing you will need to think about is how your company intends to handle the grey fleet, Policies need to be put set up to make certain the driver and their safety and compliance to road rules. This can be done by ensuring license checks, vision checks, driver risk assessment, online driver training, vehicle safety inspections, MOT checks and insurance checks are regularly carried on all drivers and their vehicles.
Carry out research on what alternatives your company has asides setting up a grey fleet by comparing the price, risks and advantages of setting up a grey fleet instead of shopping for, hiring or leasing vehicles solely for company use. Also there's a have to check if employees'vehicles are suited to the type of journey that they may be used for.
Find out if there is an alternative way for your employee to close that deal or have that very important meeting without going on a small business trip. Discouraging needless business trips will help your company save some money. Plenty of organizations now use video conferencing applications to possess meetings with their business partners as opposed to travelling. fleet management
The company should consider Health and safety risks to its employees who're also the grey fleet drivers. Duty of care compliance rules which all fleet drivers should adhere to should really be set up. Also the company should be keeping track of and managing the CO2 emission of the vehicles inside their grey fleet.
In summary, grey fleet has its benefits if policies and rules have been in area for it to be properly managed. If your company is considering one, weigh your choices and if it is apparently the most effective one then select it.