Best tools for tracking employee KPIs

Consider this: Toward the end of a quarter, you find yourself panicking as you slowly sift through spreadsheets, poorly-organized reports, and emails that lie scattered everywhere, trying to assess the level of employee performance. Sounds familiar? Well, you’re right, and you are not the only one as a number of HR professionals face this problem. This stems from the fact that they have outdated employee KPIs tracking systems which leads to insights being missed, ambiguous performance metrics, and lengthy assessments.

It's no longer a luxury, but rather a requirement to keep an effective record of your employees' Key Performance Indicators (KPI)s as the work environment today is stirred by data. The appropriate technologies available on the market can practically change the way that HR structures the performance, IT nurtures top talents, and CI manages their perpetual improvement. From remote teams, intricate performance metrics, and a workforce that is growing rapidly, the right KPI tracking software can solve all viewpoints and can impact the effectiveness.

In this post, we’ll look at the best employee KPI tracking tools to help streamline performance management processes. From real-time analytics to automated reporting. These tools, allow you to save time, improve accuracy, and ultimately increase employee productivity. So, let's jump right in!

Introduction to KPIs

Tracking employee Key Performance Indicators (KPIs) is crucial for any given business. From a startup to an enterprise level firm, understanding the employee’s performance ensures productivity, achievement of business objectives, and overall workforce management. Despite the importance of KPI tracking, several organizations struggle with inefficient tracking methods which can give birth to miscalculation of performance data and eventual inactionable insights.  

With a proficient HRM software like Hajir, organization can effectively oversee employee KPIs in one centralized system and simplify the process for effectiveness. In this blog, we will cover the best methods of tracking employee KPI, its associated advantages and challenges, and the approach Hajir has taken to address the current demands of modern HR.

Why is KPI Tracking Important?

KPIs are key performance indicators that measure the employees’ effectiveness of achieving the business objectives. Effective KPI monitoring helps the HR departments to: 

 

• Analyze Employee Productivity– Assists in determining the level of completion of the employee’s assigned responsibilities.

• Enhance Business Processes– With the help of insight, managers are able to make business decisions with conviction. 

• Increase Employee Motivation – Setting tracking KPIs helps create an environment of additional effort on the part of employees.

• Improve Workforce Management – Assists HR in effective resource distribution and determining skills deficit.

• Foster Ownership Culture – Employees are more responsible when KPIs are communicated as they understand what is expected of them.

While tracking and managing KPIs has its advantages, it also poses difficulties, thus requiring companies to obtain the appropriate management tools to adequately streamline the process.

Challenges in KPI Tracking

1. Lack of Centralized Tracking

Most companies have to depend on several disconnected systems and numerous spreadsheets which results in having scattered and contradictory KPI data.

2. Subjectivity in Performance Evaluation

Without having a set way of doing things, differing or partial KPI evaluations makes it hard to gauge the contributions of employees accurately.

3. Difficulty in Setting Measurable Goals

It can be tough to pinpoint KPIs that are realistic, quantifiable, and meet the established business targets.

4. Time-Consuming Manual Tracking

Strategic goals are unlikely to receive proper attention as HR teams often collect, analyze, and report KPI data manually.

5. Lack of Real-Time Insights

Worst case, a delay in reporting performance can affect the performance review process and the opportunity for timely corrective action can be missed entirely.

Human resource professionals suffer from these issues and need software solutions like Hajir that integrates the ability to monitor, measure, and manage HR M activities through KPI tracking.

Best Tools for Tracking Employee KPIs

1. Hajir – Nepal’s Top HRM Software for KPI Tracking

Key Features:

• Comprehensive KPI tracking and reporting.

• Integrated leave, attendance, and performance management.

• Customizable KPI metrics for different job roles.

• Automated performance reviews and evaluation reports.

Why Choose Hajir? Hajir provides an easy and effective method of tracking KPIs as it allows HR teams to track employee performance without manual tracking. The KPI is customized to ensure every specific job’s performance criteria are set for accurate and productive assessment.

2. Other Notable Tools for KPI Tracking

Although Hajir is a great pick for companies looking for a complete HRM solution, there are other options that business may want to look at:

a) BambooHR

An HR solution that comes with some key performance indicators monitoring features.

b) Zoho People

Provides performance management tools and integration with other business applications.

c) Workday

Most ideal for larger businesses with complex performance management requirements.

d) SAP SuccessFactors

A sophisticated option designed for international corporations that possess high-level HR functions.

Advantages of Using KPI Tracking Software

1. Data Accuracy & Reduced Errors

Automating KPI tracking eliminates manual mistakes and guarantees uniformity in performance appraisal exercises.

2. Improved Employee Performance

Following correctly structured KPI frameworks motivates the employees to achieve their set goals.

3. Better HR Efficiency

HR specialists can spend less time on manual reports and more time attending to and developing the employees.

4. Enhanced Reporting & Analytics

HRM tools assist in developing comprehensive reports which assist the managers in decision making with regards to the workforce management.

5. Customization for Different Job Roles

With Hajir and other modern HRM solutions, businesses can set KPIs according to scopes of work and business goals.

Disadvantages of KPI Tracking and How to Overcome Them

Although KPI monitoring programs are beneficial in many ways, organizations come across frequent issues:

1. Over-Reliance on Metrics

Solution: Combine qualitative feedback from supervisors and coworkers with the KPI data in order to get a holistic view of the employee’s performance.

2. Resistance to KPI Implementation

Solution: Have employees learn how KPIs are important for them and the business growth.

3. Choosing the Wrong KPIs

Solution: Make sure all KPIs are aligned with business goals so that they are SMART (Specific, Measurable, Achievable, Relevant, Time-bound).

4. Lack of Real-Time Monitoring

Solution: Use HRM software like Hajir, their real-time tracking and reporting will ensure prompt intervention.

Future Trends in KPI Tracking

Just like everything else, businesses are changing and so are their means of tracking employee KPIs. Here are a few trends that HR specialists need to know about:

1. Integration with Other HR Functions

Contemporary human resource management systems software combines KPI’s integration with leave management, payroll, and employee surveys for a comprehensive view.

2. Customizable KPI Dashboards

Organizations are moving towards the adoption of self-service configurable dashboards that enable HR teams to more easily and contextually track KPIs.

3. Cloud-Based KPI Management

As remote working increases, access to KPI data has never been easier thanks to cloud-based HRM solutions.

4. Enhanced Employee Self-Service Options

Self-assessment features integrated within HRM systems are making employees more participative in their performance evaluation. 

Hajir has begun to adjust to such trends by guaranteeing that businesses utilize an advanced HRM system that effectively manages employee performance.

Conclusion

While monitoring employee KPIs is a necessity for business productivity, doing it manually is usually an exhausting task that is likely to contain mistakes. Finding the exact tools to track relevant KPIs, like Hajir, does assist HR personnel in simplifying performance monitoring, increasing efficacy, and enabling reasoned decisions.

Consistency across tracking KPIs, performance management, reporting, and workforce evaluation is simplified through Hajir. Working with an HRM system like Hajir on top of these ensures that small or large firms do not get hindered during the evaluation and monitoring of their employees. 

Would you like to take care of your KPI tracking needs in a more efficient way? Get started on Hajir and upgrade your employee performance management effortlessly!