What is a Board resolution?
A board of directors' decision is an official declaration or decision passed by a company's board of directors during a board meeting. It serves as an official record of decisions such as:
A Board Resolution is a formal document that records decisions made by a company's Board of Directors during a board meeting. These decisions can be related to administrative, legal, or financial matters, and must be properly documented for compliance with the Companies Act, 2013 and other applicable laws.
• Open or close your bank account
• Appointment of officials from the company
• Approval of legal applications or regulatory approvals
• Contract or financial transaction approval
• Appointment of an Auditor, Consultant, or Service Provider
• Each decision must include the purposes, authority and approvals available to those designated for action in the company's name.
Basic structure of board solution
This is the structure you should follow:
1. This is clearly a certified copy of the decision.
2. Date and time, when and where the meeting was held.
3. Departure Text - Contains actual decisions and approvals.
4. Director details - attend a meeting with their din.
5. Signature - with name, specification and date.
Standard Board - Board - Setup Format Template
An accredited actual copy of the decision adopted at the meeting of the [company name] at the time of the company's registered office under [address].
In accordance with the provisions of the Law Act 2013 and other applicable laws, our board of directors has aimed at resolving the decision - B. ABC Bank account has been opened.
Also Mr./Ms. [name], [name] and this is permitted to sign and execute necessary documents, forms, and contracts on behalf of the company and do all such actions and things necessary to enable this solution.
It was also decided to provide certified copies of this decision to all affected authorities as needed.
For and under the name
[Company Name]
[name]
[designation]
din: [insert director identification number]
Date: [Insert Date]
Location: [Insert City]
Download the spare plates that can be processed for resolution
• You can download the following formatted editable templates:
• Microsoft Word (.docx)
• PDF format
• Google Docs (online processing)
• Open a bank account
• Appointment of supervisors
• Change registered office
• Acceptance of annual financial statements
•Legal rights such as GST, MSME
Why board resolution is important
1. Legal Compliance – Required under the Companies Act, 2013
2. Transparency – Maintains clarity in company decisions
3. Audit Trail – Useful during audits or legal inspections
4. Proof of Authority – Required by banks, vendors, and regulatory bodies
Professional Tips for Writing a Board Resolution
• Use a clear and formal language
• Do all relevant data and addresses correctly
• Use company lettering head
• Add the Signal Directors DIN and name
• Stop copying of internal records and submissions from third party providers
Conclusion
A well-written board format ensures that the company's actions are well documented, legally valid and transparent. Whether you run a private limited company, an LLP or a large company, resolutions serve as the basis for many operational and strategic decisions.
Make sure these documents are maintained properly. They reflect their compliance and professionalism.
Explore detailed Board Resolution Format samples with editable templates in Word & PDF. Learn how to draft resolutions for bank accounts, appointments, legal approvals, and more.