Lately, the number of paycheck stub generator on the internet has increased astronomically. It is easy to find a tool that asks you to input your personal details and generates a payslip that you can show as proof of income. However, the number of fake paystub generator is also on the upswing! Unless you are mindful of the cautionary measures during payroll processing, you might end up creating a useless—and potentially lawless—document.
Important Checks Before & During Online Pay Stub Creation
Keep the following pointers in mind when you use a digital tool to build stubs. These steps are crucial whether you are processing payroll for a business or generating stubs for personal use.
- Template Selection
Not every pay stub is alike. Some employees may need a regular stub that shows their gross income and net pay. But in some cases, you might need a more detailed template that reflects income from multiple sources, holiday pay, etc. Before proceeding with stub creation, make sure you select the correct model for your needs.
- Pay Period
How often do you get paid? Whether you are generating stubs for your workforce or yourself, you must enter the correct pay period. For instance, it could be weekly, monthly or annually. Entering an inaccurate pay period will lead to mistakes in the stub that gets created.
- Pay Type
This pertains to whether you are a salaried professional or get paid hourly. In the latter case, you will also have to enter the number of hours for which you worked. For the former, inputting the whole amount for a pay period will be adequate.
- Personal Details of the Employee
Here is possibly the most important section of your payslip. You must ensure that you correctly enter personal details like state selection, Social Security Number, gross earnings, deductions, etc. These are the details that an online stub maker will use to calculate your net pay and generate your official payslip.
- Preview of the Final Pay Stub
If your paycheck stub maker lets you preview the stub before creation, make sure you use this facility. You can then correct any errors on the spot. This is helpful even if you have the option to make edits without additional cost at a later stage. You will end up saving one of the most valuable resources in business: time.
- Option for E-mail and Download
Once the stub has been created, you should send it to your e-mail inbox or download it there and then. (Tip: E-mailing the stub is a good precautionary measure that can come in handy if you were to lose the downloaded/printed document.)
Adhering to the above checks will guarantee that you build correct and professional stubs that will serve you well for any financial requirements. Select a reliable digital stub generator that uses an updated calculator and has security checks in place to guide you through the process.