Businesses frequently concentrate on the most obvious and crucial components of Human Resource Management Systems (HRMS): payroll processing, attendance monitoring, and employee data management. However, a multitude of features in HRMS software often go unnoticed or underutilised. These hidden features can greatly enhance your HR processes by offering increased productivity, enhanced employee engagement, and improved decision-making. This blog will cover some of these lesser-known HRMS features and how to use them to maximise your software.
1. Comprehensive Reporting and Analytics
A lot of HRMS software have sophisticated analytics capabilities that can convert unprocessed data into useful insights. These tools go beyond simple reporting and can assist HR departments in identifying patterns and trends concerning employee engagement, performance, and turnover.
Why It Matters
HR may adopt a proactive rather than reactive strategy by taking advantage of advanced analytics. Predictive analytics, for instance, can help HR catch workers who may be on the verge of quitting so they can take action before it's too late. Customisable dashboards also provide real-time insights into workforce indicators, enabling faster, data-driven decision-making.
How to Use It
Take some time to learn about the analytics feature in your HR and payroll software. Establish recurring reports on important HR indicators, then utilise the information to guide your HR tactics. Furthermore, provide your HR staff with the necessary training to comprehend and analyse this data.
2. Employee Self-Service (ESS) Portals
Even though ESS portals are a well-known feature, many businesses don't make the most of them. ESS portals can provide a variety of interactive capabilities that empower workers and lessen administrative load on HR, in addition to enabling employees to update personal information and request leaves.
Why It Matters
A more engaged workforce is one that feels empowered. With the help of tools like goal monitoring, performance evaluation, and online learning modules, ESS portals can empower staff members to take an active role in their own professional development.
How to Use It
Motivate staff members to use the ESS portal for purposes other than daily work. Encourage the use of online training courses and goal-setting tools. To maintain staff engagement, add fresh tools and materials to the portal on a regular basis.
3. Automated Onboarding
A seamless onboarding procedure can establish the tone for an employee's experience working for your organisation. First impressions do matter. Onboarding automation is a feature available in many HRMS and payroll softwares; however, it's sometimes overlooked. By streamlining the onboarding procedure, this tool may guarantee that new hires have everything they need right away.
Why It matters
Effective onboarding may drastically increase retention rates and shorten the time it takes for new hires to start producing results. Automated onboarding procedures guarantee that no stages—from submitting documents to receiving basic training—are overlooked.
How to Use It
Create a thorough onboarding program in your HRMS that includes automated reminders, task lists, and welcome letters. To make the process better every time, use the system to monitor development and collect input from recent hires.
4. Tools for Social Collaboration
HRMS software frequently includes social collaboration tools such as internal social networks, chat rooms, and project collaboration areas. These resources promote departmental cooperation and communication, particularly in distant or hybrid work settings.
Why It Matters
Promoting a sense of community and collaboration is essential in today's digital workplace. Social collaboration technologies facilitate the dismantling of organisational silos, promote teamwork, and foster a more cohesive workforce.
How to Use It
Encourage social interaction among staff members and the use of these tools for cross-departmental projects. Establish channels or organisations for various departments or interests to promote networking and collaboration.
5. Compliance Management
For HR teams, maintaining compliance manually with the constantly evolving labour rules and regulations is a major problem. By keeping track of employee certificates, automating compliance-related duties, and sending out deadline reminders, HRMS software can assist in managing compliance.
Why It Matters
Heavy fines and legal problems may arise from noncompliance. Through the use of your HRMS's compliance management tools, you can reduce these risks and make sure that your business always complies with the law.
How to Use It
Consistently add the most recent legislation to your HRMS's compliance management area. Make use of the technology to plan compliance training classes and establish automated reminders for audits and renewals.
Conclusion
HRMS software is a potent platform that can completely change the way you engage and manage your workers. It's not just a tool for handling HR procedures. You may realise the full potential of your HRMS software and increase productivity, engagement, and success inside your company by finding and utilising these hidden features. Thus, examine your HRMS more closely now; you may find a few things that could really help.
If you are looking to incorporate HRMS software for your organisation, you can check out Opportune HR. They are one of the best companies that develop HRMS software in Mumbai. They also have won a couple of awards for their work in the fields of human resources and technology. Visit their website to learn more about their services.