This article will examine why people merge PST files and how to merge them manually. This post might assist if you're seeking a simple technique to merge PST files.

Why do users Merge Outlook PST files?

 Many Outlook users have many email addresses. Outlook generates a distinct PST file for each email account, so you will have several PST files if you utilize numerous accounts in Outlook. However, handling a large number of PST files is complex. For this reason, many users combine Outlook PST files.

 There are several more reasons why people combine PST files. Several of them are listed below.

• Prevent data loss.
• Avoid numerous Outlook folders
• Merge old accounts.

Real-life Scenarios:

The Busy Freelancer:

Meet Reachal, a freelance graphic designer working on multiple client projects. Over time, her Outlook inbox becomes cluttered with project-related emails, making it difficult to stay organized and find important information quickly.

Seeking a solution, Reachal learns about PST Merge, a tool that combines her scattered PST files into a single, streamlined archive. With PST Merge, Emily can easily access all her client emails in one place, saving time and reducing stress.

Now, Reachal can focus on her creative work without the distraction of a cluttered inbox, thanks to PST Merge simplifying her email management.

How can PST files be merged? 

 You can use manual or third-party solutions to merge PST files. Here, you'll learn how to merge PST files manually. Using the PST merge tool, you'll also learn how to PST files using easily the PST merge tool.

Manual method to Merge PST files:

Step 1: Make a new Outlook PST file. 

• Open Outlook and navigate to the Home tab.
• Click New Items, select More Items, and then Outlook Data File.
• Please choose the location to save the file, name it, and click OK.

Step 2: Import Outlook Data to the New PST File

• If it is still in Outlook, go to the File tab.
• Select Open & Export and then Import/Export.
• Select Import from another application or file and click the Next button.
• Select Outlook Data file (.pst) and proceed to the Next button.
• To choose individual data or folders, navigate to the PST file you want to import and follow the instructions.
• Repeat this process for each PST file you want to merge into the new PST file.

This manual method requires close attention because errors can result in data loss. Each step must be followed properly, and depending on the number of PST files, the process may need to be performed several times.

Drawbacks of the Manual method:

The procedures described above are time-consuming and exhausting because they require repeating the same actions numerous times. If you have many mail items or several PST files to merge, avoid using these approaches and instead utilize a PST merge tool.

Merge Outlook PST files using PST Merge Software:

Here, the Shoviv PST Merge tool will be used. You may easily merge PST files with the help of this tool. This procedure can be performed by following these steps:

• Install the tool.
• Launch the program.
• To obtain the required PST files, choose Add or Search options.
• After that, select the Next button.
•  Now, navigate to the destination folder and select the Merge PST files option from the Merge menu. Click the Next button to continue the process.
• As a result, the procedure is successfully finished. Click on the Finish button now.

 Thus, it is clear from the preceding procedure that Shoviv PST Merge Software is the quickest tool for merging PST files and offers the ability to merge folders. This tool also has a free demo version where you can process the first fifty items per folder.

Beneficial Features:

• Users can add many PST files at once.
•  There are several ways to merge two or more PST files. The available options are Merge, Join and Merge contacts folders.
• PST files of any length can be merged with the software.
• Users can save the new PST in an existing file or create a new PST. 
• Capable of combining both ANSI and UNICODE PST files.
• Outlook installation is optional.

Conclusion:

Merging Outlook PST files makes email administration easier, reduces data loss, and organizes folders. While manual merging is complicated, Shoviv PST Merge provides a simple and effective alternative. With batch processing and compatibility for all PST file formats, it is a dependable solution for seamless merging.