The purpose of a daycare is not limited to providing care for children. Instead, it's a place where kids can learn and develop crucial social skills and education. More than half of working parents keep their kids at daycares, indicating that the childcare market in the U.S. is growing. Regular payments are necessary to run a daycare effectively. The maintenance of facilities, utility bills, staff salaries, and suppliers are all part of the financial responsibility. Checks are the preferred payment method for many daycares due to their simplicity and ease of tracking. But there can be some challenges in ordering checks from third parties.
What are the challenges of ordering checks?
Delayed delivery – When you order checks from third parties, they usually come with significant waiting times to print, process, and ship. If you are a daycare with tight payment schedules, you might struggle to meet deadlines with these delays.
Customization issues – Usually, third-party providers may not offer adequate customization options. This can make your check look unprofessional, and there can also be formatting errors resulting in check rejection by financial institutions. This can result in payment delays.
Security issues – When you order checks in bulk, you might need separate inventory to keep them safe. This is because checks contain sensitive financial information, which is prone to fraud risk or unauthorized access.
In this blog, let us see how to solve these challenges of ordering checks for your daycare.
Invest in Check Printing Software
Daycare can overcome these challenges associated with ordering checks by investing in check printing software. With this software, you can print checks instantly on demand. Zil Money is one of the most efficient blank check printing software. Using this platform, you can print checks easily by getting blank stock paper and a printer. With this, you can reduce the cost of ordering checks by 80%. Eliminate the risk and hassles of storing checks in bulk by purchasing blank stock papers from a nearby office store and start printing your checks. Using these platforms, you can print checks from your office or home conveniently.
Elevate Your Brand Image with Customized Checks
With check printing software like Zil Money, you can easily create and customize checks. These platforms provide an easy drag-and-drop feature. Therefore, you can easily add your daycare’s logo, change font styles and background images, and incorporate other branding elements. You can add any significant details or remove them from your checks. Also, you may utilize the free check templates available on these platforms. These include business, payroll, personal, and premium check templates. You may choose and use these templates according to your needs.
As a daycare, you can definitely benefit from using customized checks. This is because custom checks align with your daycare’s branding and provide a professional look. Whether you are paying your vendor, employees, or service providers, these customized checks can create trust and a positive impression among them.
Easily Import Checks from Your Accounting Software
In your busy schedule of managing the daycare, you might not get time to create checks. Do not worry! You may import checks from your accounting software to check printing software and print them instantly. This is done by integrating check printing software with your accounting software. Using software like Zil Money, you can easily connect top accounting software and import checks instantly. After importing the checks, you can make any changes to them with these platform's customization features.
Send Checks to Your Payees with a Few Clicks
Daycare usually needs to send check payments to suppliers who are not local for food, toys, and cleaning materials. Also, they may have to pay maintenance service providers such as landscapers and repair technicians to provide occasional services. Traditional check mailing usually takes time and comes with the hassle of visiting a post office. You can eliminate this hassle by utilizing cloud-based platforms like Zil Money. These platforms provide an easy online check-mailing solution to send checks at your convenience. The only thing you need to do is create or import checks you need to mail. These platforms will handle printing, stuffing envelopes, labeling, and mailing tasks. You may track these checks and also attach documents with them.
Cloud-based platforms like Zil Money help you send checks via USPS or FedEx. You can select the mailing options according to your preference, as these platforms offer services from first-class check mailing to overnight check mailing. Also, you may send eChecks via email or SMS on these platforms for faster payments. Your payees will receive eChecks as a one-time printable PDF, which can be printed and used like a regular paper check.
The Conclusion
Daycares can eliminate the hassles of check ordering by using blank check printing software like Zil Money. You can instantly create, customize, and print checks on these platforms. To print checks, the only thing you need is blank stock paper and a printer. You may also easily send checks using these cloud-based platforms via mail or email and make payments on time.
(Zil Money is a financial technology company, not a bank or an FDIC member. Zil Money offers banking services through a partnership with FDIC member banks Silicon Valley Bank and Texas National Bank.)