SharePoint is an invaluable resource for businesses aiming to streamline project management processes, enhance team communication and collaboration, and effectively track project progress. By utilizing SharePoint as a project management hub, organizations can automate workflows, save time, and reduce costs. The out-of-the-box site template for a project site closely resembles a team site, ensuring a familiar interface for users.
Benefits of Using SharePoint for Project Management
Automation and Streamlining: SharePoint offers a wide range of features, including news feeds, forums, document management and sharing, intranet portals, and knowledge management. Leveraging these features allows businesses to automate and streamline project management processes, resulting in improved efficiency and productivity.
Centralized Collaboration: Project management involves monitoring multiple aspects concurrently. SharePoint enables team members to collaborate, communicate, and access project data from a centralized location. This centralized approach enhances visibility, reporting, and project delivery.
Components of SharePoint Project Management
SharePoint Sites: These central locations serve as hosts for lists and web parts, providing a foundation for project management activities.
Site Collections: Site collections allow project managers to efficiently manage multiple individual projects within SharePoint. This feature facilitates efficient organization and management of project-related activities.
Web Parts: Web parts empower users to view, report, and track items within lists. They offer various functionalities, such as displaying open issues, task status charts, key performance indicators, and unpaid work.
Lists: SharePoint supports the creation of lists to manage project processes, including tasks, document libraries, project issues, risks, and project statements. These lists effectively structure project-related information.