NEED FOR A HUMAN RESOURCE MANAGEMENT SYSTEM
Human resource management software is integrated software overall HR complexities. It is related to a suite of software that is used to manage all HR functions from recruitment, Onboarding, Training & Talent management, Development of employees, Retention, Payroll processing, Leave and Attendance, employee engagement and Separation management. HRMS software is used to break all the hurdles related to human resource management. It keeps the data centralized and safe. Having a HRMS Software in an organization is bliss. It handle all the HR activities under one umbrella and puts all the information and task at the fingertips of employees and management.
RECRUITMENT MANAGEMENT
RESUME PARSING
Resume parsing is of the feature of the HRMS software which is used to automatically extract data from resumes for processing and analyzing the candidates according to search and arrange them in a structured set of information. It reduce the complexity of hr to find out the right and suitable data. It filters the resume based on skills set and criteria set by the recruiter.
APPLICATION TRACKING SYSTEM
Application tracking systems give human resources managers an organized and standardized recruitment process to follow. One can raise an MPR with budget and Job description into the system against the positions and get them approved as per the desired workflow. After this, these vacancies are opened in the system and visible to recruiters through advance recruiter manager dashboards. Now recruiters can add all the candidates against these vacancies like candidate resumes expectations and remarks if any. The hiring manager can schedule a candidate interview through the system easily by assigning it to the assessor for interview and feedback. When an Interview assessment is done the candidate can be shortlisted hold or offered through the same platform easily even hiring teams can make direct contact with the candidates to hold or rejected candidates in the future too.
ADVANCE RECRUITMENT DASH BOARDS
The recruitment dashboard in HRMS show the status of the application which show all the information about the number of open position , number of applicants for those positions, and complete applicant details in a single place. Now you can estimate how effective is your recruitment process and how smartly you hire.
CENTRALIZED DATABASE MANAGEMENT
Human Resource Management system centralized the data throughout the recruitment process from sourcing to onboarding of the candidate. The centralized data of the recruitment process give a more clear picture of how efficiently your recruiter hires in the organization. Investment in centralized data-based recruitment software helps you to save your monetary resources by reducing the unorganized route of spending on recruitment
ON-BOARDING MANAGEMENT
PAPER-LESS ONBOARDING
Organizations were spending thousands of bucks annually on Paper by the manual process of onboarding. Physical documents are most likely to get easily replaced, stolen, or copied. The chances of losing records constantly high and this can't be afforded by an organization. Cloud-based HRMS system make sure high protection and security of the data. It is easy to maintain all the data of employees in one place and we can easily access the data any time anywhere. A link is initiated from the system and the shortlisted candidate can fill all the relevant information and submit the form online, this gets approved by HR and data is uploaded and maintained in the system successfully.
INTEGRATED DOCUMENT MANAGEMENT
The transformation of document management from manually to online management is only possible through the age of HRMS in the industry. Maintaining the end user application into a network server to accessing it anytime is only possible in HRMS. It integrate all the documents into a single location and it can provide the security, version, storage, control each and every document are safe and secure.
AUTOMATED REMINDERS AND ALERTS
Automated reminders and alerts feature save tons of time and headache of an HR manager. Because remembering everything is not easy and reminding employees one by one about thing to be done is also not possible. so here is the Savvy HRMS software that helps you to send reminders and alert to employee its help in both ways it give alert and a reminder to hr and employees both about their assigned task and performance. Against any request and approvals, there are email alerts.
EASE IN LETTER GENERATION
Most of the companies are doing bulk hiring in this the company hires a no of employees at one time and the hr is responsible to generate the offer letter, appointment letter, letter of company policy and so on. So to provide letter one-to-one is difficult. so to reduce the burden of hr the HRMS software came into the picture, it helps the hr to have an automated letter generation feature this letter will be sent to the registered email id in the system. This feature can easily send no of letters to a particular person within a second in just a one clicked or the same letter in the bulk can also be sent through this feature.
LEAVE AND ATTENDANCE MANAGEMENT
EASY CONFIGURATION OF ATTENDANCE AND LEAVE POLICIES
Smooth configuration of attendance policies into an HRMS system helps you to run your organization effectively and it reduces absenteeism, late coming and makes attendance-related process streamline and by configuring the leave policies one can avail leave as per the leave policy of the organization. All the leave-related issues can be managed as leaves can be availed as per policy and the leave balance changes in real-time and as per approval and credit of these leaves.
AUTOMATED LEAVE REQUEST
HR team keep running behind every employee to apply for leave when it is an unplanned leave. Absenteeism of employee will give the bad impact on productivity to reduce the situation HRMS help by providing automated leave request system in which employee can easily apply for the leave from anywhere and it give clarity about absenteeism and managers can plan alternative for the same employee or work.
GEO-TAGGING AND GEO-FENCING
A tracking mechanism when it is about employee's attendance at the same time it gives your employee a smooth user experience. This feature is helps to reduce proxy attendances and fetch real time location of the candidate.
ATTENDANCE BY MOBILE APP
Now one can easily mark his/her attendance with mobile through the feature of geo-tagging and geo-fencing.
AUTOMATIC ATTENDANCE SCHEDULER
An automatic attendance scheduler is a tool that is used to manage the working shifts and multiple shift patterns in your organization. Nowadays organizations have rotational shifts, fixed shifts or flexible shifts, This system manages all these shifts round the clock and 24*7. Shifts can be easily assigned to employees by making their roasters and You can even rotate employees in multiple shifts such as weekly, monthly, or a perday basis etc
PAYROLL MANAGEMENT
BULK EMAIL PAYSLIP
When the salary gets locked after freezing attendance the hrms software enables you to view and mail salary slips to employees.
AUTOMATED REIMBURSEMENT, LOAN & ADVANCES
Employees can reclaim out-of-pocket business expenses and organization-provisioned reimbursements by attaching the appropriate bills. It automatically deducts loan payments and updates the outstanding balance and tenure left for employee loans. Employees can find the latest updates in the portal. Even system deducts these recovery on monthly basis in payroll.
100% STATUARY COMPLIANCES
Fulfilling Statuary compliance is necessary for avoiding penalties and legal trouble. Statuary compliance is necessary to maintain a good reputation in a government eye. Company that follow statutory compliances can focus on its operations otherwise govt. can cease the operations not fulfilling the compliances it may bear a heavy loss to business. To prevent a business from this situation hrms help in fulfill all the legal compliances on time by generating tax challan, PF , ESIC challans that can be easily uploaded in government websites.
SEPARATION MANAGEMENT
EASY EXIT
The hardest part of the whole corporate journey is separation and their problem when a employee want to exit a company there is process in which first you have to inform & provide the resignation letter to the hr person that person parsing your concerned to the higher authority then they approved your resign it's a hectic and time consuming process but the hrms software make it easy. One can raise his/her resignation request online and get it approved within the system only. Those who need to notify about this exit will get this request through mail also and managers can accept or reject it over the mails also.
EXIT SURVEY
You will use software to send out a survey link to your employees before their departure. The software will then analyze and aggregate the responses. And know The reasons why employees decide to leave your organization. it helps organizations to get their employee satisfaction and this data is collected by engagement and survey tools of the HRMS.
LEAVE ENCASHMENT
Your leave encashment computation will get simplified during the separation process as the system is synchronized with the leave balances. HR staff will have no headache in calculating the quantum to be compensated for unused leave balance due to the automated computation and approval process and enactments can be paid as per policy.
FULL & FINAL SETTELEMENT
Full and final settlement is the process of calculating all payable to the employees who resign and retire or are removed by the completion of the agreement period or want to get separated from the organization by his personal reason. HRMS system enables the separation managers to get employee paid all the dues on time by making all the recoveries from the employee if any. The system segregates process resinee and unprocess resignee and salary is gets credited at the time of F&F only. HRMS software make separation process are well segregated, making it simpler for the user to operate.