To achieve success, managing time & billing efficiently and effectively is important in every law firm. The people who are able to track their own time and stick to their plans always achieve their targets and goals in the defined time frame. But those who work in disorganized manner tend to lose track of time on important activities due to which they face difficulties in accomplishing their targets.
Time management is a very dreaded task for most of attorneys However; it is specifically important for all the lawyers and legal staff as they have to deal with many of their clients and need to manage the various legal challenges. The efficient time management is an essential skill for a successful lawyer.
The Lawyers who organize and manage their time in an effective manner are likely to find information more quickly, think more clearly, increase their productivity, utilize their legal skills more effectively and make a better impression on clients than lawyers who are disorganized or demonstrate other poor time management habits. A Good organisation and time management skills are not only crucial elements of a successful and satisfying legal career but are also critical skills that the lawyers need in order to meet important ethical obligations to their clients.
In order to improve the law firm profitability, they need to track and record the billing time accurately spent on the client’s behalf. It is important to track time dedicated to each client’s activity to in order to generate bills. Most of the lawyers lose appropriate billing hours when they try to record it later. They may recollect the major things done during that day but it’s unlikely that they will recall the exact minutes they had spent on phone conversations, e-mail responses/replies and reviewing a paralegal’s work.
Sometimes, attorneys don’t record the time spent on a client’s phone call or email if it is just two or three minutes. When lawyers are out of the office and on the go, they make phone calls and respond to emails or text messages constantly. With such busy schedules, lawyers tend to forget the exact duration of time spent on each client case and there is a higher possibility of losing the billing hours when this time isn’t recorded. If they do not follow accurate and detailed timekeeping, it leads to reduced billable hours which eventually affect their business bottom-line and profitability.
Why is manual time tracking methods inefficient?
People think that getting organized with time means using traditional timekeeping methods such as recording the working hours manually and generating time duration reports in an old-traditional manner. Those who are still practicing traditional manual methods need to realize that time spent on client work is billable, but time dedicated to bookkeeping is not. In addition, if the working hours are not recorded by the end of the day then they can be forgotten after a period of time.
With a manual process, you need to maintain extensive paperwork and at the time of billing for the clients you have to refer back to entries in the book manually for the purpose of generating invoices for multiple clients and calculating billing amounts specific to each project. Also, if they have to analyze or calculate the hours spent on a specific client or manually match up the expenses or income by category or by month, they need to spend extra hours from their daily work schedule. This is why an automated time capturing and billing software is essential and required for the attorneys and the legal staff.
Choosing a legal billing software for Effective Time Management
Automated time and billing software not only helps individuals to calculate time spent on specific tasks or a complete project but it also makes the invoicing and billing process easy. Regardless of how the attorney bills, it automates the workflow in tracking working hours, creating invoices, generating reports and sending payment reminders to their clients. Legal billing software has a very user-friendly interface to create time slips on the go using any device, mobile or a tablet, generate invoices instantly and emails to the client directly from the system.
With the legal billing software, attorneys can generate invoices as per the assigned rates. The system allows you to track and organize expenses, split the bills for each service, review invoices and generate reports to evaluate various billing aspects. The legal billing software is specifically designed for attorneys with many advanced and integrated features for time keeping and billing in order to help improve law practice efficiencies and increase firm profits.
So, an automated time-tracking and billing system enables the attorneys to spend less of their time on capturing billable hours so that they can better serve their clients which will result to better customer relationship.
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