Moving an office is an exciting time for a business, whether you're scaling to a larger space or moving closer to your clients. However, it can be just as difficult and stressful as relocating to a new home. Here's how to handle the transfer to a new office space to help you reduce downtime and run your business more efficiently.
Make preparations ahead of time
As soon as feasible, the planning process must begin. Don't wing it; plan ahead by determining your moving date, what has to be moved, and who will be available. Begin allocating responsibilities right away, determining who will do what and when. You can start packing minor items now, too, so your crew doesn't have to rush through packing pens on the day of the relocation.
To assist you, find the best professional team.
More pairs of hands aren't the only benefit of making the proper move. They bring equipment like carts and floor protection that can help speed up the procedure. However, you should not hire just any moving company. Exodus Moving, for example, specializes in business and office relocation. That way, you can make sure they're aware of your requirements and how best to meet them.
Ascertain that your personnel are doing their part.
Every employee should be in charge of his or her own workspace and desk. By packing and relocating their own belongings, and even using their own cars to help set up on their first day in the new place, they can save money on the movers' time and truck space.
Plan ahead of time for your technological requirements.
IT is at the heart of most modern enterprises, and depending on how you use it, your plan for relocating it may need to be carefully considered. Computers, keyboards, and other similar hardware are portable enough to properly pack up, providing you have the necessary resources. An IT support company may be required for servers, networks, and phone systems. Work with your IT department to learn everything you need to know about moving and to plan ahead of time. Ideally, your IT should arrive in the new workspace after the rest of the office equipment and furnishings, so you don't have to transfer everything at once.
Prepare for the change of address.
Prepare ahead of time by revising all documents, marketing materials, websites, and online listings with the new location. Know who you need to notify about the change, from clients to service providers and vendors, so they are prepared.
Maintain your organization.
Start boxing things up as soon as possible, starting with equipment and goods you no longer use. Use color-coded post-its or labels to make it easier to quickly determine where boxes need to go, and label furniture so that movers can make sure it gets delivered to the correct location. Keep a list or spreadsheet that helps you identify boxes by location and number, as well as unboxed equipment and furnishings, so you know you're not forgetting anything.
Moving to a new office location doesn't have to be as difficult as many business owners believe it is if you plan ahead of time and keep your needs in mind. Get in touch with a reputable company like Exodus Moving today to make the most of your relocation.
